An executive assistant, executive professional, or personal executive assistant is someone whose job is to support management, with a wide range of administrative duties, communication, budgetary, or interpersonal skills. General assistance to a company may be required during the course of normal business operations and/or during special events such as conferences or expositions, depending on the needs of the client. The primary duties of an executive assistant would include answering the phone, scheduling appointments, preparing reports for the manager or supervisor, making correspondence or legal documents, greeting guests, arranging equipment for the company, greeting clients, scheduling airport transportation, or providing travel assistance to those traveling to the client's location.
In order to be considered an executive assistant, one must possess strong writing, organizational, planning, and event management skills, among other skills such as computer skills and good customer service skills. However, the primary requirement to become one is having a college degree or a university degree which is related to the executive assistant profession. Other requirements that are required for becoming one would also include having a background in business administration or finance, as well as having a general working knowledge of technology.
Generally speaking, there are three kinds of executive assistants. The first type is a direct hire, meaning that he or she is actually hired by the employer and is then put in charge of performing company-related tasks. The second type is an outside hire, meaning that he or she is a temporary employee hired on a temporary basis. The third kind is an on-call employee, meaning that he or she is available to take on various tasks during the course of his or her employment. Generally speaking, executive assistants may be divided into two categories: full-time, and part-time.
Full-time executive assistants may work up to thirty hours a week, with the majority of their time being taken up by official business matters. Part-time executive assistants may only work a few hours each week. If you want to work as an executive assistant on a part-time basis, you will need to have a high school diploma. However, if you want to work as an executive assistant in your free time, you will not need a high school diploma.
Generally speaking, executive assistants often possess multi-tasking skills. This makes them capable of completing multiple tasks in quick succession, without feeling tired or run down. It is important, however, that you are comfortable doing multiple tasks in order for your job responsibilities to be properly gauged. As an example, if you are tasked to perform an inventory, you will need to do it accurately, quickly, and with minimal rest. Your multi-tasking skills will take a backseat if you are uncomfortable with carrying out multiple tasks at once.
In addition to multi-tasking and a great capacity to multi-task, executive assistants must also possess writing skills. Their ability to effectively write comes into play when preparing . . . . . . memos, reports, letters, and other written materials. You can learn how to become the best executive assistant by taking writing classes at your local community college or by signing up for an online writing course. Writing skills will help you develop your reputation as an articulate and knowledgeable executive assistant. As a result, you may land jobs you otherwise might not have had.